HR Administrator

Summary 

The HR Administrator is responsible for all HR administration as well as supporting the HR Manager in the day to day running of the HR department.

The responsibilities also include recruitment and onboarding new employees, making their experience of our companies a positive one. This role is a blended role as duties will also include supporting the training and development team as well as being a Skills Development Facilitator.

Responsibilities

  • Develop HR forms, templates and other HR-related documents 
  • Explain policy and procedures to employees and answer HR and leave queries (in person and in mailboxes) 
  • Take minutes when needed HR Audits 
  • Set up and conduct appraisals 
  • Assist with interviewing and conducting psychometric assessments (when needed)
  • Assist with developing HR policies and procedures 
  • Assist HR Manager with Employee Relations procedures 
  • Arrange Team events in collaboration with the Office Manager 
  • Assist HR Manager and People Specialist with Culture initiatives 
  • Manage leaver process 
  • Facilitate the Employment Equity process 
  • Ensure annual EE reports are submitted 
  • Assist HR Manager with Leadership HR training/EE Training
  • Assist HR Managers with any Adhoc HR projects 
  • Providing payroll information for annual Employment Equity and Skills Development reporting 
  • Responsible for ESS system admin 
  • Produce accurate and timely reporting for all data required by the businesses
  • Develop and refine the recruitment and onboarding process 
  • Compiling job descriptions 
  • Attracting suitable candidates by writing job ads for social media, databases and job portals 
  • Headhunting suitable candidates Screening CVs Interviewing (Online and in-person) 
  • Arrange psychometric assessments 
  • Completing paperwork for new starters, employment contracts etc 
  • Onboarding Preparing new starter packs 
  • Managing the Induction experience 
  • Recruitment and onboarding admin 
  • Updating employee information on the in-house system 
  • Updating profiles and employee career paths on the in-house system 
  • Keep up to date on current employment legislation, recruitment trends and learnership programs 
  • Manage Learnership program (If applicable) 
  • Manage job shadowing/ work experience programs 
  • Skill Development Facilitator 
  • Assist with updating the training on the LMS 
  • Providing recruitment reports to Managers when required 
  • Run recruitment campaigns when required 
  •  Assist People Specialist with any Adhoc admin if required

Personal Attributes

  • Excellent communication skills (both written and spoken)
  • Interpersonal skills
  • Attention to detail is a must
  • Accuracy
  • Confidentiality
  • Ability to respond to changing circumstances and priorities in a positive, focused manner
  • Personal productivity and excellent time management
  • Professionalism
  • Good numerical skills
  • Team player
  • Ability to work under pressure
  • Ability to work independently and show initiative

Qualifications
  • Grade 12
  • HR qualification advantageous

Business Skills/Experience
  • Experience in working with MS Office and other IT systems

Industry Skills/Experience
  • Experience of 3 years related admin or HR experience 

HR Administrator